Campus & Community Information
Capital Request
(Fiscal Year 08)
Building Abbreviations
& Numbers (pdf)
Design & Construction
Professionals
Facilities Development Plan – The University’s three-year construction plan for accommodating maintenance and program needs.
Capital Planning and Budget Team – A group comprised of representatives from all vice-presidential units associated with facility efforts. Members include: Physical Planning and Operations (chair), Facilities Planning, Facilities Management, Student Affairs, the Provost’s Office, Athletics, and Institutional Advancement.
Project Development and Coordination Team – A group comprised of facilities personnel from Facilities Planning and Facilities Management.
Project Interaction Team – A group comprised of Facilities Planning, Facilities Management, and Environmental Health and Safety staff that addresses the questions about specific project development, scheduling, and design.
Provost’s Staff – A group comprised of academic personnel charged with shaping of facilities decisions for the academic area.
This document outlines the development of the University Facilities Development Plan on a three-year timeline (one "action" year, two "out" years). The focus of the plan shall be what is needed to accommodate programs, respond to maintenance needs and how can we create a safe, pleasant physical environment. All these requirements must be accomplished within limited resources. The Facilities Development Plan is the institution's opportunity to fully explore what type of facilities it should have, or to collectively evaluate the effectiveness of our resource decision-making process.
Departments will assemble a list of their facility maintenance and improvements needs for the next fiscal year. The departments should submit their lists by March 15. The facilities request should be submitted on the forms recently developed by the Project Interaction Team (copy attached). The departments will be asked to prepare a list of all their facilities needs for the entire fiscal year in priority order, as well as those "summer" projects they desire to have undertaken and completed during the July-Sept. timeframe.
Additional detailed information about their facilities needs from the departments will be solicited within a specific timeframe (i.e.: July or a minimum of three months prior to the desired start date of construction). This information will be sent to the Project Interaction Team. After their initial review, the Project Interaction Team will identify the appropriate scope of the individual projects. As required and appropriate, the Project Interaction Team may seek the advice of the Project Development and Coordination Team and the Provost’s staff in evaluating the facility requests and determining the appropriate parameters for each project. The outcome of this activity will be the comprehensive facilities plan for the entire Fiscal Year. This would permit Facilities Management and Facilities Planning staff to concentrate on the year, thereby providing better service and more intelligent advice.
The Capital Planning and Budgeting Team will consult with the Project Development and Coordination Team to establish the framework for considering facilities needs and requests for the coming fiscal year. Each college and each VP area will develop their lists. Each VP area will assemble their unified list, in priority order, to the Project Interaction Team. Major facility requests over $500,000 will be presented to the Project Development and Coordination Team. The Capital Planning and Budget Team will address and discuss the major initiatives, (large projects, high university priorities, or complex, time-sensitive issues).
The Project Interaction Team will focus their evaluation on a selected number of projects that can be effectively managed through pre-planning, design and construction. These are now projects. They will constitute the University’s Facilities Development Plan for the coming fiscal year. As other needs crop up throughout the year, the Project Interaction Team will forward the requests to the Provost’s Staff and to the Project Development and Coordination Team for consideration and recommendation.
These groups will be asked whether the new request will be substituted on the Facilities Development Plan for the coming fiscal year in place of the already existing projects. An option is when the Capital Planning and Budget Team determine the new request is of sufficient university importance that additional university resources should be assigned to accomplish the added project. The new project will then sent to the Project Interaction Team to be staffed out in the routine fashion.
The Project Interaction Team will address prioritized projects only. The workload of that team, Facilities Planning and Facilities Management, will be managed so they can focus their efforts. The projects on the Facilities Development Plan will take precedence for allocation of staff time over other facilities efforts.
When scheduling and development begin, the projects on the current-year plan will receive priority. A higher priority could supersede a lower priority. As outlined above, the correct groups will be asked to make those priority decisions. This approach will allow the University to work within its resources and better manage expectations and be discussed in the appropriate groups.
Each year the Project Development and Coordination Team will develop a reasonable time frame for development of the next Facilities Development Plan. That timeline will then be brought back to the Capital Planning and Budget Team for comment and refinement before disseminating to the campus.
All facility requests that eventually become projects (construction projects other than routine maintenance or repairs) should be submitted to the Work Management Center. Work Management will receive the submittals and forward them promptly to the Project Interaction Team for their review and consideration.